Excel Training | The Company Rocks

Danny April 26, 2010 3 Comments

Introducing Pivot Tables in Excel 2007

If you are already familiar with Pivot Tables, Excel 2007 makes Pivot Tables easier to create – you do not have to drag fields onto the template with the mouse! There are other improvements as well – and I cover the highlights in this lesson.

If you have never created Pivot Tables – or if you gave up in frustration – then this short, 9 minute and 48 second lesson will get you started. I explain that Pivot Tables help you to get answers about your data.

Let’s get started to create a Pivot Table in Excel 2007!

You can view and download this Excel video lesson – for free – as a Podcast. Click here to visit my Podcast, Danny Rocks Tips and TImesavers, at the iTunes store.

Learn how to “Quickly Create Pivot Tables and Charts.”

You can watch this Excel Training Video on YouTube

Using the Go To Special Command in Excel 2007 to Spot Formula Errors

The “Go To Special” Commands is one of my favorites. And, Excel 2007 places it in a prominent position on the Home Tab of the Ribbon.

I use Go To Special to quickly highlight all of the cells that contain Formulas. This way I can see if someone has accidentally “hard-coded” a Constant Value in a cell that should contain a Formula.

In this short video lesson I also show you another way that I use Go To Special – to reuse a Budget Worksheet or a worksheet for Expense Account Reports.

I you enjoy this tip and my style of training, I invite you to visit my online bookstore. It is a secure shopping site where I sell my “The 50 Best Tips for Excel 2007” DVD as well as DVD s for PowerPoint 2007, Outlook 2007, and Word 2007.

Click here to watch this Excel Video Lesson on YouTube.

Preventing Formula Errors from Displaying

Formula Errors in Excel – e.g. #DIV/0! or #NULL! – are ugly! And, when you send a spreadsheet that contains formula errors to your client or to your boss … Well, that is not good.

It plants the seed of doubt in the minds of your client or your boss that you have not thoroughly checked the accuracy of your assumptions. Why are there errors showing? What else is missing?

Excel 2007 makes it easy to prevent these formula errors from displaying. We have a new Function in Excel 2007 – The =IFERROR() function and it only requires two arguments. Be warned, however, that if you share your Excel 2007 worksheet with colleagues who are using earlier versions of Excel, this new function will not – well, function! (I could not resist using this pun)

Watch this video to learn how to use the new =IFERROR() function and also the nested =ISERROR() function that is required for people who use Excel 2003 or older versions.

If you enjoyed this Excel tip and my style of training, I invite you to visit my online store to shop securely for my DVD, “The 50 Best Tips for Excel 2007.”

Click here to watch this Excel Video Lesson on YouTube

You can view and download this video – for free – as a Podcast from the iTunes store. Follow this link to my Podcast, Danny Rocks Tips and Timesavers at the iTunes store.

Visualizing Your Data in Excel 2007

Excel 2007 makes it easy to “visualize” your data – directly in the cells of your worksheet! You do not need to take the time and effort to create a chart to visually represent your information.

You just take advantage of the tools in the newly-engineered Conditional Formatting command in Excel 2007. In this lesson I show you how to visualize your data as:

Data Bars – you get the equivalent of a Bar Chart drawn inside the data cells.
Icon Sets – pick from groups of 3, 4 or 5 Icon sets – for example, to show the data in the top third of your data range.
Color Scales – to add gradations of colors as numbers increase or decrease.

If you liked this tip and my style of Excel training, I invite you to visit my online store to purchase my DVD, “The 50 Best Tips for Excel 2007.”

You can view and download this Excel video lesson – for free – as a Podcast. Follow this link to visit my Podcast, Danny Rocks Tips and Timesavers” at the iTunes store.

You can also watch this Excel video lesson on YouTube.

Video Tour My DVD – The 50 Best Tips for Excel 2007

I invite you to join me on a four minute, seven second video tour of my new instructional DVD, “The 50 Best Tips, Tricks & Techniques for Excel 2007.”

This DVD is different. If you want to learn Excel and you are pressed for time (and who isn’t these days?) this is the DVD for you. I give you over 5 1/2 hours of focused video instruction. The average length of each video lesson is 6 1/2 minutes! So you can find the topic that you want, learn it, and put it into practice at home or at work in under 10 minutes!

As a bonus, I include the 50 Excel worksheets that I used to create and film the video lessons. Now you can practice the tips to master your new Excel skills!

Follow this link if you want to see the complete list of the 50 video lessons on my DVD.

Are you ready to purchase “The 50 Best Tips for Excel 2007?” Follow this link to enter the online bookstore for The Company Rocks. This is a secure shopping site. And, I guarantee that you will be satisfied with your purchase. If you are not satisfied with your purchase, I will refund you money – no questions asked!

Sincerely,

Danny Rocks

The Online Store for The Company Rocks has Opened for Business!

I am proud to announce that my online store for The Company Rocks is now open!

You can now purchase my two DVDs without leaving my website.

“The 50 Best Tips for Excel 2007” contains over 5 1/2 hours of training. Each video lesson focuses on one tip and you can learn it in @ 6 minutes! The tips range from Beginning Level to the Advanced level. The majority of Tips (30 tips) are at the Intermediate level. If you enjoy the lessons that I post here, now you can own a DVD of the 50 Best Tips – now for Excel 2007!

“The 50 Best Tips for PowerPoint 2007” contains over 7 hours of training on two DVDs! I put a lot of effort into producing this DVD – and the customers who have already purchased it tell me that has immediately improved their presentation skills.

This DVD is unique!

Because, I do not teach PowerPoint as a “techie.” Rather, I am a professional speaker and trainer and I show you how to use PowerPoint as a tool to use during your presentations. Of course I show you how to create animations and how to create custom PowerPoint shows. But, significantly, I demonstrate how best to use custom animations and why you should prepare Custom PowerPoint shows. If you think you know PowerPoint, think again. I guarantee that you will learn new techniques for PowerPoint and … you will learn how to take advantage of the many great new graphic features available in PowerPoint 2007.

I invite you to visit my online store. The DVDs are in stock and attractively priced. I know that you will learn new tips and refine your skills in PowerPoint and Excel when you watch one of my lessons.

Invest 10 minutes to learn a new productivity tip – and, save yourself hours of frustration and avoid having to rekey data entries in Excel 2007.
Invest 10 minutes to learn a new presentation tip – and, learn how to deliver presentations using PowerPoint 2007 that get you the sale or get your audience to take action.
Invest 10 minutes and learn how to use the new Office 2007 interface. I show you how to always have your favorite commands right at your fingertips.

Finally, let me wish you a very Happy New Year in 2010!

Sincerely,

Danny Rocks

danny@thecompanyrocks.com

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Filed Under: Excel Training, MS Excel 2007 DVD, MS PowerPoint 2007, Online Store for The Company Rocks Tagged: Excel Video, Excel Video Training, PowerPoint Presentations, PowerPoint Training Videos, The 50 Best Tips for Excel 2007, The 50 Best Tips for PowerPoint 2007, Video lessons for Excel

Danny November 1, 2009 8 Comments

Build an Accounts Receivable Aging Report

Here is another request for help from a viewer. How to create a report that shows “the aging” of past due invoices (1 – 30 days past due, etc.).

Here are the Functions that I use in this report:

=IF()
=AND()
=WEEKDAY()

Looking for a specific Excel video? Take advantage of my Index of Excel Video Lessons to find the video that you want to watch.

Invitation to Visit My Online Shopping Site

Want to learn the best Tips for Excel? You can purchase my DVD, “The 50 Best Tips, Tricks & Techniques for Excel 2007

I use a secure shopping cart at http://shop.thecompanyrocks.com – I invite you to pay a visit today!

Click here to see a Listing of “The 50 Best Tips for Excel 2007”

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Filed Under: Excel Financial Tools, Excel Functions, Excel Training, Video Response to Viewers Tagged: A/R Aging Report, Absolute cell reference, Accounts Receivable Report, Amount Past Due, Logical Formulas, Logical Functions

Danny October 30, 2009 Leave a Comment

Calculate the Days Worked on a Project

Do you manage Projects? Do you create Project work schedules? Do you need to know how many days were actually worked on your Project?

If so, this Excel video lesson is for you. A viewer asked for my help. He did not want to use MS Project for his work schedules. Rather, he wants to know which Excel Functions to use for his Project work schedules.

Excel Functions Covered in this Tutorial

In this lesson, I demonstrate how to use two functions included in the Excel “Analysis Tool-Pak”:

=WORKDAY()
=NETWORKDAYS()

Index of Excel Video Tutorials

Search for a specific Excel Video Lesson on this website in my Index.

Watch Excel Tutorial on YouTube

Click on this link to watch this Excel Tutorial on my YouTube Channel – DannyRocksExcels

Secure Online Shopping for My Resources

Want to learn how to get the most out of Excel 2007?

My DVD, “The 50 Best Tips, Tricks & Techniques for Excel 2007” is available for purchase.

Share and Enjoy:

Filed Under: Excel Date and Time Functions, Excel Financial Tools, Excel Functions, Excel Training, Video Response to Viewers Tagged: Excel Add-ins, Excel Video Training, Named Cells and Ranges, NETWORKDAYS Function, Project Estimates, project management, Video lessons for Excel, WORKDAY Function

Danny October 18, 2009 2 Comments

Use the =TODAY() Function to Identify Past Due Invoices

Here is another response to a viewer request. The letter asks for my help in identifying, counting and totaling the amount of “Past Due” invoices. In the viewer’s letter, she wanted me to use the =NOW() Function. This function returns the current date and time (Hour, Minute, Second) from your computer’s system clock. The =TODAY() Function is similar, but it returns only the current date. Both the =NOW() and =TODAY() Functions are “volatile.” This means that the value that they return will automatically update according to your computer’s system clock. This makes them excellent reference points in formulas that identify “Past Due” invoices.

In addition to using the =IF() Function to identify the invoices that are “Past Due,” I also demonstrate two other functions: =COUNTIF() to total the number of “Past Due” invoices and =SUMIF() to give me the total dollar amount that is “Past Due.” I recreate these formulas, this time, using “named cell ranges” in the formulas.

Finally, I show you a great new Filtering Feature in Excel 2007 – the ability to filter by time period e.g. “Next Week!”

Use the Transpose Feature to Change the Orientation of Data Imported into Excel

I am working through the special requests that viewers have sent me. In this lesson, I show you how to:

Use Data – Get External Data – to import a simple delimited text file.
Use Copy – Paste Special – Transpose – to make a copy of the imported data that is now “vertically oriented.” i.e. The field entries run down the column rather than across the rows.
Use the Data – Text-to-Columns feature to break an “address block” (City, State, Zip Code) that is one cell into three distinct cells. This is a terrific time saver!

Now available for purchase: My DVD “The 50 Best Tips, Tricks, and Techniques for Excel 2007”

Over 5 1/2 hours of training. Each video lesson focuses on one tip and averages 6 minutes.

Now available from the online store at www.thecompanyrocks.com

Danny Rocks “Training You to Excel”

Introducing Pivot Tables in Excel 2007

Related Excel Video Lessons:

Using the Go To Special Command in Excel 2007 to Spot Formula Errors

Related Excel Videos:

Preventing Formula Errors from Displaying

Related Video Lessons:

Visualizing Your Data in Excel 2007

Related Excel Videos:

Video Tour My DVD – The 50 Best Tips for Excel 2007

Related Videos

The Online Store for The Company Rocks has Opened for Business!

Build an Accounts Receivable Aging Report

Related Videos

Invitation to Visit My Online Shopping Site

Calculate the Days Worked on a Project

Excel Functions Covered in this Tutorial

Index of Excel Video Tutorials

Watch Excel Tutorial on YouTube

Secure Online Shopping for My Resources

Use the =TODAY() Function to Identify Past Due Invoices

Related Videos

Use the Transpose Feature to Change the Orientation of Data Imported into Excel

Related Videos

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Danny Rocks “Training You to Excel”

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Related Excel Video Lessons:

Related Excel Videos:

Related Video Lessons:

Related Excel Videos:

Related Videos

Related Videos

Invitation to Visit My Online Shopping Site

Excel Functions Covered in this Tutorial

Index of Excel Video Tutorials

Watch Excel Tutorial on YouTube

Secure Online Shopping for My Resources

Related Videos

Related Videos

Locate My Video Tutorials by Category

Seach My Website with Keywords

Podcast Feeds

Blogroll

Blogs for Business Writing

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Blogs for Presentations

Register or Log In

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