Home Archives for Excel Keyboard Shortcuts
February 12, 2013 Leave a Comment

How to Edit an Excel Macro that You Recorded

Edit VBA Code for MacroThis is Part 3 in my series, “How to Record, Run, and Edit Macros in Excel.” In this episode, I demonstrate how to open up the VBA (Visual Basic for Applications) Code window and then:

  • Step Into each line of the code – using the F8 Keyboard Shortcut – to examine how the Macro Behaves
  • Use the ‘ (apostrophe) to “remark out” one line of the code. This will quickly change the macro to use Relative Cell Referencing rather than Absolute Cell Referencing!
  • Edit one line of the VBA Code to change the “text” that you want your macro to enter.

I created this series of Excel Tutorials to assist my viewers to “get started on the right path” when they first start to experiment with the power of Macros in Excel. I welcome your feedback on this – or any – Excel tutorial that I have published.

Step Into a Macro

When you run a Macro, it is impossible to “trouble shoot” or examine the individual actions that occur. In this lesson, I demonstrate how to use “Step Into” mode – with the keyboard Shortcut F8 – to run each line of the VBA Code step-by-step. Using Step Mode with any macro is a great way to learn how top efficiently write, record, or edit a macro.

Secure Online Shopping for Excel Training Resources

I welcome you to visit my Secure Online Shopping Site – http://shop.thecompanyrocks.com – where you can learn about the range of video training resources that I offer.

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Follow this link to watch my tutorial in High Definition on my YouTube Channel – DannyRocksExcels.

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December 11, 2012 Leave a Comment

How to Prevent Empty Cells from Displaying in a Pivot Table

IPivot Table Optionsn response to one of my viewers, I demonstrate how to prevent “empty cells” from displaying in a Pivot Table Report. In my experience, I have found that clients and colleagues who are unfamiliar with Pivot Tables tend to “doubt the numbers” when they see these “empty cells.”

What You Will Learn

In my video, I demonstrate:

  • How to use Pivot Table Options to show a Zero instead of “blanks.”
  • How to “drill down” to reveal the details for any Subtotal.
  • How to use a great Keyboard Shortcut to apply and clear Filters.

Learn More About Pivot Tables

Pivot Tables Video Tutorial

Pivot Tables Tutorial

I have published a 90 minute video tutorial focused exclusively on Pivot Tables and Pivot Charts. The package includes:

  • 9 Video Tutorials – total of 90 minutes of video instruction.
  • Step-by-Step Instructional Manual as a PDF for you to use as you watch the videos.
  • The Excel Worksheets that I use in each video lesson so that you can practice your new skills.

I make this video training resource available both on DVD-ROM and as a Downloadable Product. Versions are published for Excel 2010, Excel 2007, and Excel 2003.

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – to learn more about all of my training resources.

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November 4, 2012 Leave a Comment

How to Use a Data Validation Formula When Creating a Budget

Use Formulas in Data Validation

Use a Formula in Data Validation

Recently, one of my viewers wanted to know which formula he could use to prevent an end-user from imputing a value that would exceed his budget. I created this video tutorial to demonstrate my response.

Use a Formula in Data Validation

I have identified Data Validation as one of the “Nine Essential Skills in Excel.” Here is one example – Using a Formula in Data Validation to prevent an input entry from exceeding a set budget amount

A Formula that Evaluates to TRUE

The “key” to understanding how use Formulas in Data Validation – When the formula answer is TRUE, the entry is accepted; When the answer to the formula is FALSE, the Error Message that you create prevents an invalid entry.

Remember, that in Data Validation, only the STOP style will prevent an invalid entry.!

Video Training Resources

9 Essential Skills for Excel 2010

9 Essential Skills for Excel 2010 Video Tutorial

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – to preview the many video training resources that I offer you.

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Learn How to Use Data Validation When Creating a Budget [ 10:43 ] Play Now | Play in Popup | Download (6520)
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October 21, 2012 1 Comment

Essential Excel Skill #3: Creating and Using Named Cell Ranges in Excel

Essential Skill #3 - Using Named Cell Ranges

Essential Excel Skill 33 – Using Named Cell Ranges

I believe that there are two main reasons to create and use Named Cell Ranges in Excel”

  • They make great Navigational Bookmarks – to quickly move to a specific location in your workbook
  • Using Named Cell Ranges in Excel Formulas make the formula:
    • Easier to Write
    • Easier to Explain – to others
    • Easier to Understand – when you need to edit it or copy it.

9 Essential Excel Skills

My latest Excel Video Training Resource: “9 Essential Excel Skills,” contains 4 hours of focused video training. There are a total of 25 individual video tutorials in the resource.

Here, in this lesson, I demonstrate several of the tips and techniques that I present in Essential Skill # 3. I show you how easy it is to create and use Named Cell Ranges in Excel Formulas and Functions.

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I invite you to visit my secure, online shopping website – http://shop.thecompanyrocks.com – to explore all of the training resources that I offer you.

Watch My Tutorial in High Definition

Follow this link to watch my Excel tutorial in High Definition on my YouTube Channel – DannyRocksExcels

How to Create and Use Nammed Cell Ranges in Excel [ 8:13 ] Play Now | Play in Popup | Download (4615)
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October 18, 2012 Leave a Comment

Essential Excel Skill #2: Selecting Cells Efficiently

Essential Excel Skill #2

Essential Excel Skill #2

Learning how to select cells – and ranges of cells – efficiently,  is an Essential Excel Skill. Here, I demonstrate two tips from my extended length video training resource, “Nine Essential Excel Skills.”

On my DVD-ROM, I devote 13:30 minutes and two separate video tutorials to this skill.  The entire DVD-ROM is nearly four hours in length and it contains 25 individual video tutorials.

Selecting Cells Efficiently in Excel

For a contiguous range of cells, you can use these methods:

  • Ctrl + A to select all of the cells in the current range.
  • Ctrl + Shift + Directional Arrow to select all of the cells that contain data moving in that direction.
  • Hold down the Shift Key while you tap the directional arrow keys.
  • Press the F8 Key to enter “Extend Mode” and tap the directional arrow keys.

Selecting Cells by Type of Content

One of the most valuable – if underused – tools in Excel is the Go To Special Dialog Box. In this lesson, I demonstrate how to use the Go To Special commands to, first, select all of the cells that contain Numeric Formulas and then all of the cells that contain numeric constants.

As a Best Practice, I always use the Go To Special Dialog Box whenever a  client sends me an Excel Workbook. In my opinion, this is the easiest way to “inspect” an Excel worksheet. I most frequently use Go To Special to find cells that contain:

  • Types of Formulas (Numbers, Text, Logical, Etc.)
  • Types of Constants (Numbers, Text, etc.)
  • Data Validation
  • Conditional Formatting
  • Blanks

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Selecting Cell Rages Efficiently in Excel - an Essential Skill [ 6:15 ] Play Now | Play in Popup | Download (7208)
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October 12, 2012 1 Comment

Essential Excel Skill #1: Entering Data Efficiently

My latest Excel Video Training Resource is “Nine Essential Excel Skills.” I have published versions for both Excel 2010 and Excel 2007. You can purchase them as either a DVD-ROM that I ship to you; or in a version that you can Download immediately.

Why Nine Essential Excel Skills?

As I created this Excel Video Training Resource, I had two distinct customers in mind:

  1. Everyday Excel users who know that they could get more out of Excel if only they had a structured approach to training that used “real life” business examples.”
  2. Experienced Excel users who want to prepare to take the Microsoft Office Specialist (MOS) 2010 or 2007 Certification Examinations for Excel.

 

Essential Skill #1 Video Lessons

Essential Skill #1 Video Lessons

Essential Excel Skill #1

I have identified Essential Excel Skill # 1 as “Entering Data Efficiently.” In the world of business there is a common acronym – GIGO – which means, “Garbage In delivers Garbage Out.” In order to produce accurate and meaningful reports in Excel, you MUST begin with data that is entered correctly.

Entering Time and Date Values

In my experience, many Excel users incorrectly enter Time values and Date values. Times and Dates are “Numeric Values.” When Time and Date Values are entered correctly, they align to the right-side of the cell. Once they are entered correctly, you can change their formatting to suit your purpose.

Keyboard Shortcuts for Current Date & Time

  • Ctrl + ; (semi-colon) enters the Current Date into the cell. This creates a “Date Stamp.”
  • Ctrl + Shift + : (colon) enters the Current Time into the cell. This creates a “Time Stamp.”
AutoFill Weekdays Only

AutoFill Options – Weekdays Only

Speed Up Data Entry with AutoFill Options

Use AutoFill to quickly – and accurately – fill in the Months of the Year and the Days of the week. I demonstrate – in detail – how to take advantage of the many AutoFill Options that are available. For example, to AutoFill Weekdays Only! I am confident that you will gain many productivity tips from the video tutorials in this Skills chapter.

Fill Series Dialog Box

Many Excel users have never used the “little gem” that is the Fill Series Dialog Box. As you will learn in the video tutorial, you can quickly fill in a long series of numeric values by using the “Step Value” and “Stop Value” fields in this dialog box.

Download the Complete Step-by-Step Instruction Guide – for Free!

I am so confident that you will want to purchase my video training resource, that I am offering you the opportunity to download – for Free! – the 29 page Instruction Guide that is included in “Nine Essential Excel Skills.” Click on the link to begin to download either version as a PDF:

Learn More About My Video Training Resources

My “Master Excel in Minutes – Not Months” series of video training resources is growing quickly! Follow this link to see the resources that are available now!

Watch My Excel Tutorial in High Definition

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September 8, 2012 Leave a Comment

Review for my Latest Publication – “9 Essential Skills for Excel 2010”

Main Menu Essential Skills for Excel

Main Menu for “9 Essential Excel Skills”

I just received a fabulous review, from one of my viewers, for my video tutorial, “9 Essential Skills for Excel 2010.”

Read this Review

Product Reviews

It’s really a master piece!!

Posted by Tamoghna on 8th Sep 2012

“I was a beta tester of “9 Essential Excel Skills- Excel 2010” by Danny Rocks. In one word this is an excellent resource for anyone who wants to master those essential skills which are required to use excel professionally. There are total 9 chapters which consist of a series of dense but brief video lessons.

The lessons have been planned in a careful way so that the viewers are introduced from simple to more complex topics.

Surely you are going to be amazed by the incredible picture and sound quality of the videos. I had a feeling as if I was watching an excel movie while putting my head phone. Danny has several qualities as an instructor. His pace of delivery and voice modulation is just fantastic and if you are not an absolute excel-newbie watching a video just one time is enough. Before starting each lesson he gives a brief introduction so that you can connect what you learned in the previous lesson. He also repeats and stresses some part which you will find really helpful.

Another great take away from this video tutorial is a bunch of great keyboard shortcuts and best excel practices which you can expect only from an excel veteran. Among so many other things I was left with surprise why I didn’t use “page layout view” and “vertical alignment formatting” before! Even if you are an advanced excel user surely you are going to learn a lot of useful tricks including some commonly encountered gotchas and how to avoid them.

I won’t be taken aback If this product goes every corner of the excel user community and becomes best seller in this field.”

Learn More About My Video Tutorial

I have produced the “9 Essential Skills for Excel 2010” in two formats:

Both versions include 4 hours of video instruction. 25 individual video tutorials. The Excel Practice files that I used while filming the video tutorials. A PDF of the Step-by-step Instructional Guide that I created for these video lessons.

Version for Excel 2007 Now Available!

DVD-ROM, "9 Essential Excel 2007 Skills"

DVD-ROM, “9 Essential Excel 2007 Skills”

I have just published “9 Essential Excel 2007 Skills” for DVD-ROM. Click to to get more information about my latest publication.

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You can use a secure shopping cart to purchase my products at my online shopping website – http://shop.thecompanyrocks.com

 

 

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August 23, 2012 1 Comment

How to Highlight Different Values in a Row with Excel’s Go To Special

Go To Special Dialog Box

Go To Special – Row Differences

I have published several video tutorials on the topic of Highlighting and Deleting Duplicate Records in Excel. However, a viewer recently asked me how to highlight cells that contain different values in the same Row. This is not as “crazy” as it first seems.

Scenario for this Tutorial

I am trying to determine accurate inventory counts for my product line. I have the count that the computer shows. I also have records from three different auditors who have performed manual counts. I need to easily highlight the cells where the inventory count “is off.” That is where there is a discrepancy between what the computer shows and what a manual count shows.

Go To Special Dialog Box

The commands in the Go To Special Dialog Box are some of my favorite tools. In my experience, I have found that most Excel users have never explored this dialog box.  I think that will change after you watch this video tutorial. For the Row Differences tool, you first select the range of cells that contain your data – beginning with the left-most column. The Row Differences will use this left-most column as the “baseline” and highlight each cell in that row that contains a value that is different from this baseline.

Sorting & Filtering by Color

Beginning with Excel 2007, you can Sort by Color and you can also Filter by Color. After the cells were highlighted with the Row Differences command, I applied a background cell color to each highlighted cell.

Use one of my favorite Keyboard Shortcuts, Ctrl + Shift + L, when working with Filters in Excel 2007 or Excel 2010.

Watch this Excel Tutorial in High Definition

You can watch this tutorial in High Definition on my YouTube Channel – DannyRocksExcels.  Click on this link to watch this video now.

Video Tutorials for Highlighting Duplicate Records

I mentioned that I have published many Excel Tutorials on the Topic of Highlighting & Removing Duplicate Records. Here are links to my tutorials:

Shop for Excel Training Resources

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – to examine and purchase the many training resources that I offer.

Watch My Video Podcasts on iTunes

Click on this link to watch my “Danny Rocks Tips and Timesavers” video podcast on iTunes. – It is free of charge!

 Note: The original Podcast Video did not have the correct video settings. This video has now been updated.

 

How to Highlight Different Values in a Row in Excel [ 4:34 ] Play Now | Play in Popup | Download (2169)
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August 13, 2012 3 Comments

How to Combine 2 Excel Workbooks Using VLOOKUP Function

VLOOKUP Function Arguments

VLOOKUP Function Arguments

I created this video tutorial to assist one of my viewers. He had 2 Excel Workbooks that he needed to combine. Because he had a MemberID Field in each workbook, I decided that the VLOOKUP() Function would be the fastest way to complete this task for my viewer.

Tips Covered in this Video

  • Move or Copy a Worksheet to another Excel Workbook
  • Use a Mixed Cell Reference – e.g. $A4 – so that column “A” reference is “frozen” when copying formula
  • Create “Named Range” to use as the “Table_Array” argument in VLOOKUP
  • Use FALSE as 4th (optional) argument in VLOOKUP to produce an “exact match”
  • Use IFERROR to prevent “error messages” from displaying

Watch this Video in High Definition

Click on this link to watch this Excel Tutorial  in High Definition on my YouTube Channel – DannyRocksExcels

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February 19, 2012 Leave a Comment

How to Use Named Ranges in Existing Excel Formulas

Paste Named Ranges in Formula

Paste Named Ranges in Formula

I am a strong proponent for using Named Cell Ranges when creating Excel Formulas. But what if you have already created formulas – formulas that use cell references. How do you insert or apply a newly created named range into an existing Excel Formula?

Simple answer – watch this short video to see me demonstrate how this is done.

Better answer:

Follow These Steps

  1. Activate in-cell formula editing by either double-clicking the formula cell or using the Keyboard Shortcut F2.
  2. Highlight the cell reference that you wish to replace with a named range.
  3. Choose the Name from the “Use in Formulas” drop-down menu. You can also use the F3 Keyboard Shortcut to open the Paste Names Dialog Box.
  4. Repeat these steps to complete replacing additional cell references with named cell ranges.

Learn to Get the Most from Excel

On my DVD-ROM, “The 50 Best Tips for Excel 2007,” I offer 5 1/2 hours of video instruction. You will be amazed at how much more you can get out of Excel when you invest in this valuable resource. I invite you to visit my secure, online shopping website to learn more about the resources that I offer.

Watch Video in High Definition

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Play Tutorial Now

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