Home Archives for Find Blank Cells in a Column or Row
June 27, 2011 Leave a Comment

How a Single Blank Cell Affects an Excel Pivot Table Report

As you will see in this Excel Video Tutorial, having a single blank cell in a data set will greatly affect how Excel Functions and Pivot Tables are designed and calculated.

Single Blank Cell in Data

Single Blank Cell in Data

Imagine, how a single blank cell, in a field of 848 records, can change the way your Pivot Table views the data type (text vs. the expected numeric data type) and subtotal function (Count vs. the expected SUM function).

Seeing is believing!

Preventing a Blank Cell from “Creeping into” your data set

Use the Keyboard Shortcut Ctrl + Down Directional Arrow to go to the last cell that contains data in a column. This is a great way to isolate “stray” blank cells that will have a great impact on your Pivot Tables and other calculations in Excel.

Also, in Excel 2007 and Excel 2010, look for where a “numeric” field is placed by default. A single blank cell will cause an (intended) numeric field to be placed in the Row (text) labels area. Even dragging this field into the VALUES Drop zone does not solve the problem because the COUNT Function will be used to Subtotal this field. This is a “disaster waiting to happen!”

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Watch This Video in High Definition

Follow this link to view this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

How a Single Blank Cell Affects an Excel Pivot Table Report [ 7:21 ] Play Now | Play in Popup | Download (1129)
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December 19, 2008 Leave a Comment

Select Excel Data with Keyboard & Mouse-click Shortcuts

During a recent training class, I demonstrated several Keyboard and Mouse-click shortcuts for selecting and finding data. Several people in the class had “A-Ha” moments. So, I created this video lesson to share these shortcuts with you.

Here are the steps to follow in this Excel Video Lesson:

  1. To select all of the contiguous data cells, make one cell the “Active Cell”. Ctrl+A will then select all of the cells in that data block.
  2. If you then click Ctrl+A a second time, you will select every cell in the worksheet. This is handy when you need to “AutoFit the column width in the worksheet.
  3. Use Ctrl+End to go to the last cell in your data set. Ctrl+Home will return you to the Top cell in the data set.
  4. To find a blank cell in a column, position your mouse at the bottom of the “active cell” and double-click. This takes you to the last cell that contains data in that column.
  5. To select all of the cells w/ data in a column use the Ctrl+Shift+ Down Arrow. Use the appropriate Arrow Key to select cell containing data in a Row.
  6. Quickly copy a Formula to all of the cells in the column. Position the mouse in the lower right corner of the cell with the formula and double-click.

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