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October 18, 2012 Leave a Comment

Essential Excel Skill #2: Selecting Cells Efficiently

Essential Excel Skill #2

Essential Excel Skill #2

Learning how to select cells – and ranges of cells – efficiently,  is an Essential Excel Skill. Here, I demonstrate two tips from my extended length video training resource, “Nine Essential Excel Skills.”

On my DVD-ROM, I devote 13:30 minutes and two separate video tutorials to this skill.  The entire DVD-ROM is nearly four hours in length and it contains 25 individual video tutorials.

Selecting Cells Efficiently in Excel

For a contiguous range of cells, you can use these methods:

  • Ctrl + A to select all of the cells in the current range.
  • Ctrl + Shift + Directional Arrow to select all of the cells that contain data moving in that direction.
  • Hold down the Shift Key while you tap the directional arrow keys.
  • Press the F8 Key to enter “Extend Mode” and tap the directional arrow keys.

Selecting Cells by Type of Content

One of the most valuable – if underused – tools in Excel is the Go To Special Dialog Box. In this lesson, I demonstrate how to use the Go To Special commands to, first, select all of the cells that contain Numeric Formulas and then all of the cells that contain numeric constants.

As a Best Practice, I always use the Go To Special Dialog Box whenever a  client sends me an Excel Workbook. In my opinion, this is the easiest way to “inspect” an Excel worksheet. I most frequently use Go To Special to find cells that contain:

  • Types of Formulas (Numbers, Text, Logical, Etc.)
  • Types of Constants (Numbers, Text, etc.)
  • Data Validation
  • Conditional Formatting
  • Blanks

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Selecting Cell Rages Efficiently in Excel - an Essential Skill [ 6:15 ] Play Now | Play in Popup | Download (7208)
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September 20, 2012 Leave a Comment

Instructional Guide “9 Essential Excel 2010 Skills” – Download for Free

Instructional Guide "9 Essential Excel 2010 Skills"

Instructional Guide “9 Essential Excel 2010 Skills”

I want you to discover the scope of the Excel Training that I offer on my new video tutorial, “9 Essential Excel 2010 Skills.” So, I am offering the PDF of the Step-by-Step Instructional Guide that accompanies the video tutorial.

Link to The Company Rocks Free Resources Page

Click on this link to begin the download process for the Instructional Guide.

Instructions for Downloading the Free Instructional Guide

  1. Add this product to your secure shopping cart at my website.
  2. During Checkout, you can choose to either Register or Shop as a Guest
  3. You will need to provide a valid email address in order to receive the actual link to download my Instructional Guide.
  4. Even though you will be downloading this product, I had to set it up as a physical product with “Free Shipping.”
  5. Shortly after you complete the checkout process you will receive an email that contains a hyperlink to the file that you will download.
  6. You will be downloading a “zipped” file. So, once the download is completed, be sure to “unzip” this file!
  7. I created my Instructional Guide using the free Adobe Acrobat Reader.

Read the Instructional Guide and then Purchase my Video!

I am convinced that once you see the scope of the training in Excel 2010 that I offer, you will want to purchase the video tutorial. I offer my video in tow versions:

List of the “9 Essential Excel 2010 Skills”

9 Essential Skills for Excel 2010

9 Essential Skills for Excel 2010 Video Tutorial

These are the 9 Essential Skills that I have identified for my video tutorial:

  1. Entering Data Efficiently in Excel 2010
  2. Selecting Cell Ranges Efficiently in Excel 2010
  3. Creating and Using Named Cell Ranges in Excel 2010
  4. Applying Styles and Formatting to Excel 2010 Worksheets
  5. Working with Structured Data Sets in Excel 2010
  6. Working with Excel 2010 Formulas and Functions
  7. Using Paste Special Options in Excel 2010
  8. Using Data Validation in Excel 2010
  9. Using Excel 2010 “What-if” Analysis Tools

Excel 2010 Practice Files Included

When you purchase my video tutorial, you receive the same Excel 2010 Worksheets that I used while filming each of the 25 video tutorials. Using the same files as you view my videos, you will be able to practice your new skills. And, of course, you also receive the same Instructional Guide that I am offering for free!

I welcome your feedback! Please send me your comments via email – danny@thecompanyrocks.com – or by adding a comment below.

Thank you!

 

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Filed Under: COUNTIF and SUMIF Functions, Data Validation, Everyday Calculations in Excel, Excel Basics, Excel Data Tables and Lists, Excel Formulas, Excel Functions, Excel Training, Format Cells in Excel, Goal Seek in Excel, MS Excel Tips, MS Excel Training, Names for Cells and Ranges, New in Excel 2010, Online Store for The Company Rocks, Subtotals and Outlines in Excel, SUMIF and SUMIFS Functions, Video Training Courses, What-if Analysis Tagged: , , , , , , , , , , , , , , , , ,
September 8, 2012 Leave a Comment

Review for my Latest Publication – “9 Essential Skills for Excel 2010”

Main Menu Essential Skills for Excel

Main Menu for “9 Essential Excel Skills”

I just received a fabulous review, from one of my viewers, for my video tutorial, “9 Essential Skills for Excel 2010.”

Read this Review

Product Reviews

It’s really a master piece!!

Posted by Tamoghna on 8th Sep 2012

“I was a beta tester of “9 Essential Excel Skills- Excel 2010” by Danny Rocks. In one word this is an excellent resource for anyone who wants to master those essential skills which are required to use excel professionally. There are total 9 chapters which consist of a series of dense but brief video lessons.

The lessons have been planned in a careful way so that the viewers are introduced from simple to more complex topics.

Surely you are going to be amazed by the incredible picture and sound quality of the videos. I had a feeling as if I was watching an excel movie while putting my head phone. Danny has several qualities as an instructor. His pace of delivery and voice modulation is just fantastic and if you are not an absolute excel-newbie watching a video just one time is enough. Before starting each lesson he gives a brief introduction so that you can connect what you learned in the previous lesson. He also repeats and stresses some part which you will find really helpful.

Another great take away from this video tutorial is a bunch of great keyboard shortcuts and best excel practices which you can expect only from an excel veteran. Among so many other things I was left with surprise why I didn’t use “page layout view” and “vertical alignment formatting” before! Even if you are an advanced excel user surely you are going to learn a lot of useful tricks including some commonly encountered gotchas and how to avoid them.

I won’t be taken aback If this product goes every corner of the excel user community and becomes best seller in this field.”

Learn More About My Video Tutorial

I have produced the “9 Essential Skills for Excel 2010” in two formats:

Both versions include 4 hours of video instruction. 25 individual video tutorials. The Excel Practice files that I used while filming the video tutorials. A PDF of the Step-by-step Instructional Guide that I created for these video lessons.

Version for Excel 2007 Now Available!

DVD-ROM, "9 Essential Excel 2007 Skills"

DVD-ROM, “9 Essential Excel 2007 Skills”

I have just published “9 Essential Excel 2007 Skills” for DVD-ROM. Click to to get more information about my latest publication.

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You can use a secure shopping cart to purchase my products at my online shopping website – http://shop.thecompanyrocks.com

 

 

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August 30, 2012 Leave a Comment

Take a Complete,10 Minute, Video Lesson from my Latest Publication

9 Essential Excel 2010 Skills

9 Essential Excel 2010 Skills

I am very proud to announce my latest publication – “Nine Essential Skills for Excel 2010.” I have made my publication available in two formats:

What You Get with this Preview

Here, in this preview of my publication, I offer you one, complete, ten-minute, video tutorial from my video publication. This video tutorial demonstrates how to use Subtotals and Pivot Tables in Excel 2010. On my video publication, you will find 24 additional video tutorials just like this. You will get @ 4 hours of focused video instruction to help you to master the Essential Skills in Excel 2010!

The Nine Essential Skills for Excel 2010

Here are – in my opinion – The “Nine Essential Skills in Excel 2010”:

  1. Entering Data Efficiently – 4 video tutorials Run Time: 28:42
  2. Selecting Cell Ranges Efficiently – 2 video tutorials Run Time 13:28
  3. Creating & Using Named Cell Ranges – 2 video tutorials Run Time 16:00
  4. Applying Styles & Formatting – 3 video tutorials Run Time 22:49
  5. Working with Structured Data Sets – 4 video tutorials Run Time 32:00
  6. Working with Formulas & Functions – 4 video tutorials Run Time 52:16
  7. Using Paste Special Options – 2 video tutorials Run Time 17:18
  8. Using Data Validation – 2 video tutorials Run Time 12:34
  9. Using “What-if” Analysis Tools – 2 video tutorials Run Time 15:09

I have tried to offer a range of Video Tutorials that appeal to both the beginning Level and the Intermediate Level Excel user. That is why, I decided to separate each chapter into multiple episodes. In this manner, I can offer the Beginning Level Excel User the foundational instruction that they require without “boring” a more experienced user.

Supporting Materials Included in My Publication

In addition to the 25 individual video tutorials included in my package, you will also receive:

  • A PDF Instructional Booklet that you can print out to use as you follow each video lesson.
  • The actual Excel Workbook files that I used while filming these videos that you can use to practice your new Excel 2010 skills.

Learn More About this Publication

I invite you to click on this link to learn more about the “Nine Essential Excel 2010 Skills” Video Publication

Watch this Video Tutorial in High Definition

Follow this link to watch my video tutorial in High Definition on my YouTube Channel – DannyRocksExcels

View this Tutorial Now

 

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Filed Under: Excel Training, Online Store for The Company Rocks, Pivot Tables, Subtotals and Outlines in Excel Tagged: , , , , , , , , ,
August 23, 2012 1 Comment

How to Highlight Different Values in a Row with Excel’s Go To Special

Go To Special Dialog Box

Go To Special – Row Differences

I have published several video tutorials on the topic of Highlighting and Deleting Duplicate Records in Excel. However, a viewer recently asked me how to highlight cells that contain different values in the same Row. This is not as “crazy” as it first seems.

Scenario for this Tutorial

I am trying to determine accurate inventory counts for my product line. I have the count that the computer shows. I also have records from three different auditors who have performed manual counts. I need to easily highlight the cells where the inventory count “is off.” That is where there is a discrepancy between what the computer shows and what a manual count shows.

Go To Special Dialog Box

The commands in the Go To Special Dialog Box are some of my favorite tools. In my experience, I have found that most Excel users have never explored this dialog box.  I think that will change after you watch this video tutorial. For the Row Differences tool, you first select the range of cells that contain your data – beginning with the left-most column. The Row Differences will use this left-most column as the “baseline” and highlight each cell in that row that contains a value that is different from this baseline.

Sorting & Filtering by Color

Beginning with Excel 2007, you can Sort by Color and you can also Filter by Color. After the cells were highlighted with the Row Differences command, I applied a background cell color to each highlighted cell.

Use one of my favorite Keyboard Shortcuts, Ctrl + Shift + L, when working with Filters in Excel 2007 or Excel 2010.

Watch this Excel Tutorial in High Definition

You can watch this tutorial in High Definition on my YouTube Channel – DannyRocksExcels.  Click on this link to watch this video now.

Video Tutorials for Highlighting Duplicate Records

I mentioned that I have published many Excel Tutorials on the Topic of Highlighting & Removing Duplicate Records. Here are links to my tutorials:

Shop for Excel Training Resources

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – to examine and purchase the many training resources that I offer.

Watch My Video Podcasts on iTunes

Click on this link to watch my “Danny Rocks Tips and Timesavers” video podcast on iTunes. – It is free of charge!

 Note: The original Podcast Video did not have the correct video settings. This video has now been updated.

 

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March 1, 2012 Leave a Comment

How to Protect Cells that Hold Formulas in Excel

Protect Cells w Formulas

Protect Excel Formula Cells

Learning how to Protect the Excel Worksheet Cells that contain Formulas is a three-step process. This process tends to confuse and frustrate many Excel users. Some of the steps seem counter-intuitive when you first begin the process. That is why I created this video tutorial – To demonstrate each of the steps; to remove the confusion.

First, I show you how this is done in Excel 2010 / Excel 2007. Next, I show you how to protect the Formula Cells in Excel 2003.

Key Concept for Protecting Formula Cells

By default, all cells in an Excel Workbook are “Locked!”

So, if you are going to allow a user to input current values in the worksheet, you must first “select” the input cells and then, “Unlock” them.

Protecting Excel Worksheet

The final step in the process is to Protect the Worksheet. I rarely use a password for the worksheet because I tend to forget it and then I cannot even access the protected worksheet!

Take care in the Protect Sheet Dialog Box to select only the options that best suit your purpose. For example, in this video tutorial, I choose to limit users to select only the cells that I unlocked in steps 1 and 2.

Go To Special Dialog Box

The quickest way to select the cells that you wish to “unlock” is to open the Go To Special Dialog Box. There, choose “Constants.” You can limit the constants to “Numbers” as I do in this tutorial.

Danny Rocks Tips and Timesavers Podcast on iTunes

I invite you to subscribe to my “free” video podcast on iTunes. Click on this link to access all of my Podcast Videos.

Watch Tutorial in High Definition

Follow this link to view this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

 

 

How to Protect Cells with Formulas in Excel [ 7:32 ] Play Now | Play in Popup | Download (2394)
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Filed Under: Excel Formulas, Excel Training, Format Cells in Excel, Podcast Tips & Timesavers, Workbooks and Worksheets in Excel Tagged: , , , , , , , ,
January 12, 2012 2 Comments

How to Clear All Underlying Cell Formatting in Excel

Clear Underlying Formatting

Clear Underlying Formatting

Have you ever typed data or a formula in a cell only to be surprised by the result? For example, you type in a number and then, unexpectedly,  Excel displays a Date or a Time in that cell. This happens frequently when you reuse an older Excel Worksheet of if you start working on a worksheet that a colleague or client has sent you.

Why does this happen?

Clear All Underlying Cell Formatting

In my experience, I have found that many Excel users mistakenly think that pressing the DELETE Key will “erase” the cells in the selection. No, No, No. The Delete key only erased the cell content – the data, text or formulas entered or pasted into the cell(s). The Delete key does NOT remove the Underlying Cell Formatting!

In this tutorial, I demonstrate how to remove the underlying cell formatting while leaving the cell Contents in place.

Topics Covered in this Tutorial

  • Using the Clear Formatting Command
  • Adding the Clear Command to your Quick Access Toolbar
  • Using Go To Special to Find and Select all cell that use either Conditional Formatting or Data Validation
  • Finding the Last Cell in your worksheet – you may be surprised to find a “remote cell” is NOT Blank!

View All the Resources that I Offer

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Watch this Tutorial in High Definition

Follow this link to view this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

 

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Filed Under: Consolidate Excel Data, Data Validation, Excel Basics, Excel Training, Format Cells in Excel, YouTube Videos by Danny Rocks Tagged: , , , , , , ,
December 7, 2011 Leave a Comment

How to Distinguish Cell Content from Cell Formatting in Excel

Cell Content vs Cell Formatting

Cell Content vs. Cell Formatting

Many Excel Users are surprised to discover that the Delete Key does not clear the formatting for the selected cell or range of cells. This can cause some unusual “surprises” you you or one of your colleagues later uses this “Deleted” Cell Range!

On the other hand, some cells must be formatted properly in order to return the correct result. This is especially true for cells that contain Time and Date Calculations. For example, in order to properly calculate a Sum of Hours that exceeds 24 hours, you need to apply the Custom Format [h]:mm to the formula cell.

Topics Taught in this Tutorial

  • Adding the Clear Command to the Quick Access Toolbar (QAT).
  • Using Go To Special – Last Cell, to find the last cell in the worksheet that contains either content or formatting – or both!
  • Understanding how Excel Stores Dates (as a Serial Number) and Times (as a Decimal Number) vs. How you use Cell Formatting to make Dates & Times easier to understand.
  • Using Keyboard Shortcuts to add the Current Date – Ctrl + ; (semi-colon) or Current Time -Ctrl + Shift + : (colon), or to “Toggle” between Formulas and Displayed Results  -Ctrl + ~ tilde).

Visit My New, Secure Online Shopping Website

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Watch Tutorial in High Definition

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YouTube Tutorial for this Post

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Filed Under: Excel Basics, Excel Training, Format Cells in Excel, YouTube Videos by Danny Rocks Tagged: , , , , , ,
September 24, 2011 Leave a Comment

How to Take Advantage of the Go To Special Dialog Box Options in Excel

Go To Special Options

Go To Special Options

In my opinion, the Go To Special Options Dialog Box offers some of the most useful tools in Excel!

Why?

Because,  you must…

Select Cells Before Performing an Action on these Cells

The “key” to understanding ANY MS Office or Windows Program is… You MUST select a single cell or a range of cells BEFORE you can perform an action on them – e.g. Formatting you selection, deleting your selection, editing your selection or auditing your selection.

Tips Presented in this Video Tutorial

  • Select cells with Comments – so that you can “format” these cells to make them easier to identify.
  • Select cells that contain Constant Numeric Values – so that you can easily “spot” cells that should – bu do not – contain formulas.
  • Select cells that contain Specific Types of Formulas – e.g. Text Formulas – to “audit” your formulas.
  • Find the “Last Cell” in your worksheet – the last cell that contains EITHER content OR FORMATTING – This can be an “eye-opener!” for you.
  • Select the cells that contain Data Validation – perhaps you failed to “validate” all of the cells in a range.
  • Select the cells that contain Conditional Formatting – perhaps your did not select ALL of the cells in a Range BEFORE you applied a Conditional Formatting RULE!
  • Learn how to select the “Visible Cells Only” before performing a copy and paste operation – especially helpful when copying the “collapsed cells” for an Excel Outline.

I am positive that Excel users at ANY LEVEL will be able to pick up at least one solid tip from this Video Tutorial. Please send me your comments to let me know what you learned – or what you need clarification on.

Watch Tutorial in High Definition Mode

Follow this link to view this Excel Tutorial in High Definition / Full Screen Mode on my YouTube Channel – DannyRocksExcels

Learn About My New Extended Length Excel Video Tutorials

I have just published the first in a series of “Extended Length” – 90 Minutes – Video Tutorials, “Excel Pivot Tables to Summarize, Analyze and Present Your Data.” Follow this link to learn more about this tutorial. I have created separate versions of the tutorial for Excel 2010, 2007 and 2003.

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Filed Under: Conditional Formatting, Data Validation, Excel Formulas, Excel Training, YouTube Videos by Danny Rocks Tagged: , , , , , , , , , , ,
June 13, 2011 Leave a Comment

How to Use an Excel Macro to Quickly Fill in Blank Cell Labels

Options for Filling in Blank Cell Labels

Options for Filling in Blank Cell Labels

In this Excel video tutorial, I demonstrate how to write, proofreed and run a Macro that will quickly fill in values for blank cell lables in a report that you may have received from a colleague or a client.

Reports With “Holes in the Data”

Frequently, when you receive a report that was created in an Excel Pivot Table or from a relational database – e.g. MS Access – the report looks great! However, if you wish to apply filters or other analysis to this report, you will need to fill in the “missing” or blank cell labels.  

Watch This Excel Video Tutorial in High Definition

Follow this link to view this lesson in High Definition, Full Screen Mode on my YouTube Channel – DannyRocksExcels

Related Excel Video Tutorials

If you would like to learn how to convert an Excel Pivot Table to a Standard List – and to Fill in the Blank Cell Labels – click on this link to see my video tutorial on this topic.

And, here is a link to another related Excel Video Tutorial – Quickly Fill in Blank Cell Labels

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Filed Under: Excel Data Tables and Lists, Excel Formulas, Excel Macros, Excel Training, Excel VBA Macros Tagged: , , , , , , ,
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