Home Archives for keyboard shortcuts
February 20, 2011 Leave a Comment

Download My Chart of Popular Keyboard Shortcuts for Word

Word Keyboard Shortcuts

Word Keyboard Shortcuts

I am pleased to make available to you – at no charge – my new chart of “Popular Keyboard Shortcuts for Word.”

Click on the link to download my chart of Word Keyboard Shortcuts as a PDF file. CR – Chart of Word Keyboard Shortcuts

I have organized the keyboard shortcuts into these categories:

Keyboard Shortcuts for Word

  • Basic File Operations
  • Undo, Restore or Repeat Actions
  • Move the Cursor
  • Select Words, Lines and Paragraphs
  • Use F8 Key in Selection Mode
  • Cut, Copy and Paste Selection
  • Delete Text and Graphics
  • Apply Formatting to Characters and Words
  • Find, Replace and Go To Text, Formatting and Document Location
  • Format Paragraphs
  • Insert Fields and Special Characters
  • Navigate in Word Table
  • Work in Outline View
  • Apply Styles
  • Switch Document Views
  • Review Documents and Create References

I took care to select and organize , what I feel are, the most popular keyboard shortcuts to use when working in all versions of Microsoft Word. Many people prefer to work without the mouse – keeping their hands on the keyboard. Most people, use a combination of mouse clicks and keyboard shortcuts when writing, editing and formatting their Word documents. Regardless of your experience working with Word, I think that you will discover one or two keyboard shortcuts that you were not familiar with.

I am always delighted to hear from my readers. Do you have a favorite keyboard shortcut? If so, what is it? Please add your comments below to share your experiences with all of my readers.

My Chart of Popular Keyboard Shortcuts for Excel

Earlier this year, I published a chart of the most popular keyboard shortcuts for Excel. Follow this link to download this chart – at no charge – as a PDF file. CR – Updated Chart of Popular Excel Keyboard Shortcuts

Download My Free 50 Minute Video Lesson for Excel Keyboard Shortcuts

I am pleased to announce that – when you click this link – you can get information on how to download my free “extended length” video recording where I demonstrate how and when to use Keyboard Shortcuts in Excel.

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Filed Under: Keyboard Shortcuts, Word Tips Tagged: , , , , , , ,
November 22, 2010 1 Comment

How to Efficiently Select Data in MS Office Programs

Before you can copy data in Excel, you must first select the cells with the data you wish to “copy and paste.” Before you can apply formatting in MS Word, you must first select the word, the sentence, the pararagraph, or the document that you wish to format. So let me demonstrate my tips for efficiently selecting data in any MS Office Program.

Selecting Data in Excel

  • To select data that is contiguous (adjacent cells) in Excel, hold down the SHIFT key and use the directional arrow keys to “draw” your selection.
  • To select data that is non-contiguous (non-adjacent cells), make your 1st selection and then hold down the CTRL key as you make additional selections.
  • You can use CTRL + SHIFT + Directional Arrow to quickly select all of the cells that contain data in a contiguous direction.
  • Use the keyboard shortcut CTRL + A to select all of the cells with data in a Data Set.
  • Watch this video for additional Excel tips for selecting data.

Selecting Data in Word

  • Double-click a word to select it.
  • Hold down the CTRL Key as you click to select the entire sentence.
  • Triple-click to select the entire paragraph,
  • Use the keyboard combination CTRL+ SHIFT + Directional Arrow to select entire words moving in that direction.
  • Use the F8 key to enter “Selectiion Mode.” As you continue to press the F* key, you will cycle to select a Word, a Sentence, a paragraph, the complete document.

I guarantee that you will save time and become more efficient when you use these tips to quickly select data in any MS Office Program.

Follow this link to watch this video in High Definition Full Screen Mode on YouTube.

Learn how to “Master Excel in Minutes – Not Months!”

How to Effieciently Select Data in MS Office Programs [ 7:36 ] Play Now | Play in Popup | Download (660)
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Filed Under: Excel Training, Integrating MS Office Programs, Podcast Tips & Timesavers, Word Tips Tagged: , , , , , ,
September 20, 2008 Leave a Comment

Work in Outline View in PowerPoint

MS PowerPoint’s Normal View has two Tabs – Slide View and Outline View.  In this video lesson, I will share tips for getting the most out of Outline View.

For example:

  • Collapse or Expand the text for individual Slides or for all Slides in the presentation.
  • Create a “Summary Slide” containing the titles for each slide in your presentation.
  • Insert Hyperlinks to text on your “Summary Slide” to make it easy to navigate to an individual slide.

Here are the steps to follow in this video lesson:

  • In Normal View, choose the Outline Tab.
  • Be sure that the Outlining Toolbar is active. (View – Toolbars – Outlining) You can either “dock it” or make it a “floating toolbar.”
  • Experiment with Expand and Collapse – Individual slides (Double-click or Expand on the toolbar) or All slides in the presentation.
  • Create a Duplicate Slide – The keyboard shortcut is Ctrl+D or choose Insert-Duplicate Slide.
  • To create a “Summary Slide” first select the slide icons for the slides you want. Then click the Summary Slide Icon on the Outlining Toolbar.
  • Create a “Hyperlink” to quickly navigate to individual slides. First select the text on the “Summary Slide” and then use the keyboard shortcut – Ctrl+K and choose “Place in this Document” and choose the slide.
  • You must be in Slide Show View in order to test your Hyperlink.

Find the PowerPoint Video Lesson that you want – Index to all PowerPoint Topics

News! My new DVD, “The 50 Best Tips for PowerPoint 2007” is available for purchase. Visit my online store for details.

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Filed Under: PowerPoint, Powerpoint Techniques Tagged: , , , , ,
July 10, 2008 Leave a Comment

Learn to use keyboard shortcuts to navigate your slides

The Tech Republic website posted a nice compact listing of keyboard shortcuts that you can use to navigate forward and backwards during your MS PowerPoint slide shows.

The list is compact. It is not comprehensive. It doesn’t need to be. You have enough on your mind as you prepare to run your show. Master just a few of the keyboard shortcuts and you will add to your level of confidence.

Did you realize that you can “blank” the screen during you slide show? You might want to do this during a Question & Answer session, for example.

The “B” key will give you a “Black” blank screen. And the “W” key will give you a “White” blank screen. To return to your slide show, click either the “B” or the “W” key – they are “toggle” shortcuts.

Remember to keep the focus on you and your message – not on the PowerPoint slides!

News! My new DVD, “The 50 Best Tips for PowerPoint 2007” is available for purchase. Visit my online store for details.

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Filed Under: PowerPoint, Powerpoint Techniques Tagged: ,