Home Archives for Keyboard Shortcuts in Excel
October 12, 2012 1 Comment

Essential Excel Skill #1: Entering Data Efficiently

My latest Excel Video Training Resource is “Nine Essential Excel Skills.” I have published versions for both Excel 2010 and Excel 2007. You can purchase them as either a DVD-ROM that I ship to you; or in a version that you can Download immediately.

Why Nine Essential Excel Skills?

As I created this Excel Video Training Resource, I had two distinct customers in mind:

  1. Everyday Excel users who know that they could get more out of Excel if only they had a structured approach to training that used “real life” business examples.”
  2. Experienced Excel users who want to prepare to take the Microsoft Office Specialist (MOS) 2010 or 2007 Certification Examinations for Excel.

 

Essential Skill #1 Video Lessons

Essential Skill #1 Video Lessons

Essential Excel Skill #1

I have identified Essential Excel Skill # 1 as “Entering Data Efficiently.” In the world of business there is a common acronym – GIGO – which means, “Garbage In delivers Garbage Out.” In order to produce accurate and meaningful reports in Excel, you MUST begin with data that is entered correctly.

Entering Time and Date Values

In my experience, many Excel users incorrectly enter Time values and Date values. Times and Dates are “Numeric Values.” When Time and Date Values are entered correctly, they align to the right-side of the cell. Once they are entered correctly, you can change their formatting to suit your purpose.

Keyboard Shortcuts for Current Date & Time

  • Ctrl + ; (semi-colon) enters the Current Date into the cell. This creates a “Date Stamp.”
  • Ctrl + Shift + : (colon) enters the Current Time into the cell. This creates a “Time Stamp.”
AutoFill Weekdays Only

AutoFill Options – Weekdays Only

Speed Up Data Entry with AutoFill Options

Use AutoFill to quickly – and accurately – fill in the Months of the Year and the Days of the week. I demonstrate – in detail – how to take advantage of the many AutoFill Options that are available. For example, to AutoFill Weekdays Only! I am confident that you will gain many productivity tips from the video tutorials in this Skills chapter.

Fill Series Dialog Box

Many Excel users have never used the “little gem” that is the Fill Series Dialog Box. As you will learn in the video tutorial, you can quickly fill in a long series of numeric values by using the “Step Value” and “Stop Value” fields in this dialog box.

Download the Complete Step-by-Step Instruction Guide – for Free!

I am so confident that you will want to purchase my video training resource, that I am offering you the opportunity to download – for Free! – the 29 page Instruction Guide that is included in “Nine Essential Excel Skills.” Click on the link to begin to download either version as a PDF:

Learn More About My Video Training Resources

My “Master Excel in Minutes – Not Months” series of video training resources is growing quickly! Follow this link to see the resources that are available now!

Watch My Excel Tutorial in High Definition

Follow this link to watch my tutorial in High Definition on my YouTube Channel – DannyRocksExcels

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September 20, 2012 Leave a Comment

Instructional Guide “9 Essential Excel 2010 Skills” – Download for Free

Instructional Guide "9 Essential Excel 2010 Skills"

Instructional Guide “9 Essential Excel 2010 Skills”

I want you to discover the scope of the Excel Training that I offer on my new video tutorial, “9 Essential Excel 2010 Skills.” So, I am offering the PDF of the Step-by-Step Instructional Guide that accompanies the video tutorial.

Link to The Company Rocks Free Resources Page

Click on this link to begin the download process for the Instructional Guide.

Instructions for Downloading the Free Instructional Guide

  1. Add this product to your secure shopping cart at my website.
  2. During Checkout, you can choose to either Register or Shop as a Guest
  3. You will need to provide a valid email address in order to receive the actual link to download my Instructional Guide.
  4. Even though you will be downloading this product, I had to set it up as a physical product with “Free Shipping.”
  5. Shortly after you complete the checkout process you will receive an email that contains a hyperlink to the file that you will download.
  6. You will be downloading a “zipped” file. So, once the download is completed, be sure to “unzip” this file!
  7. I created my Instructional Guide using the free Adobe Acrobat Reader.

Read the Instructional Guide and then Purchase my Video!

I am convinced that once you see the scope of the training in Excel 2010 that I offer, you will want to purchase the video tutorial. I offer my video in tow versions:

List of the “9 Essential Excel 2010 Skills”

9 Essential Skills for Excel 2010

9 Essential Skills for Excel 2010 Video Tutorial

These are the 9 Essential Skills that I have identified for my video tutorial:

  1. Entering Data Efficiently in Excel 2010
  2. Selecting Cell Ranges Efficiently in Excel 2010
  3. Creating and Using Named Cell Ranges in Excel 2010
  4. Applying Styles and Formatting to Excel 2010 Worksheets
  5. Working with Structured Data Sets in Excel 2010
  6. Working with Excel 2010 Formulas and Functions
  7. Using Paste Special Options in Excel 2010
  8. Using Data Validation in Excel 2010
  9. Using Excel 2010 “What-if” Analysis Tools

Excel 2010 Practice Files Included

When you purchase my video tutorial, you receive the same Excel 2010 Worksheets that I used while filming each of the 25 video tutorials. Using the same files as you view my videos, you will be able to practice your new skills. And, of course, you also receive the same Instructional Guide that I am offering for free!

I welcome your feedback! Please send me your comments via email – danny@thecompanyrocks.com – or by adding a comment below.

Thank you!

 

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Filed Under: COUNTIF and SUMIF Functions, Data Validation, Everyday Calculations in Excel, Excel Basics, Excel Data Tables and Lists, Excel Formulas, Excel Functions, Excel Training, Format Cells in Excel, Goal Seek in Excel, MS Excel Tips, MS Excel Training, Names for Cells and Ranges, New in Excel 2010, Online Store for The Company Rocks, Subtotals and Outlines in Excel, SUMIF and SUMIFS Functions, Video Training Courses, What-if Analysis Tagged: , , , , , , , , , , , , , , , , ,
September 8, 2012 Leave a Comment

Review for my Latest Publication – “9 Essential Skills for Excel 2010”

Main Menu Essential Skills for Excel

Main Menu for “9 Essential Excel Skills”

I just received a fabulous review, from one of my viewers, for my video tutorial, “9 Essential Skills for Excel 2010.”

Read this Review

Product Reviews

It’s really a master piece!!

Posted by Tamoghna on 8th Sep 2012

“I was a beta tester of “9 Essential Excel Skills- Excel 2010” by Danny Rocks. In one word this is an excellent resource for anyone who wants to master those essential skills which are required to use excel professionally. There are total 9 chapters which consist of a series of dense but brief video lessons.

The lessons have been planned in a careful way so that the viewers are introduced from simple to more complex topics.

Surely you are going to be amazed by the incredible picture and sound quality of the videos. I had a feeling as if I was watching an excel movie while putting my head phone. Danny has several qualities as an instructor. His pace of delivery and voice modulation is just fantastic and if you are not an absolute excel-newbie watching a video just one time is enough. Before starting each lesson he gives a brief introduction so that you can connect what you learned in the previous lesson. He also repeats and stresses some part which you will find really helpful.

Another great take away from this video tutorial is a bunch of great keyboard shortcuts and best excel practices which you can expect only from an excel veteran. Among so many other things I was left with surprise why I didn’t use “page layout view” and “vertical alignment formatting” before! Even if you are an advanced excel user surely you are going to learn a lot of useful tricks including some commonly encountered gotchas and how to avoid them.

I won’t be taken aback If this product goes every corner of the excel user community and becomes best seller in this field.”

Learn More About My Video Tutorial

I have produced the “9 Essential Skills for Excel 2010” in two formats:

Both versions include 4 hours of video instruction. 25 individual video tutorials. The Excel Practice files that I used while filming the video tutorials. A PDF of the Step-by-step Instructional Guide that I created for these video lessons.

Version for Excel 2007 Now Available!

DVD-ROM, "9 Essential Excel 2007 Skills"

DVD-ROM, “9 Essential Excel 2007 Skills”

I have just published “9 Essential Excel 2007 Skills” for DVD-ROM. Click to to get more information about my latest publication.

Secure Shopping at The Company Rocks

You can use a secure shopping cart to purchase my products at my online shopping website – http://shop.thecompanyrocks.com

 

 

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July 16, 2012 1 Comment

How to Create a Series of 30 Minute Time Intervals in Excel

How Excel Stores TimeOne of my readers tracks data points at 30 minute (half-hour) periods throughout the day. He asked me for some help in streamlining this process.

AutoFill the Step-value for a Series

You can use AutoFill in Excel to create this series. Here are the steps to take:

  1. In two adjacent cells, enter the beginning time value and the time that is 30 minutes later than the beginning time value.
  2. Select BOTH cells and AutoFill the cells in the range that you want to “populate.”

Calculate Decimal Number that Represents 30 Minutes

You can calculate the numeric value for a half-hour (30 minute) period:

  1. Use a Formula to subtract the Start Time from the End Time.
  2. Format the result as a Number with 6 Decimal Places.

In this case, the result is: 0.020833 which you can use as a Constant Value in a Formula.

Keyboard Shortcut to Enter the Current Time

Ctrl + Shift + : (Colon) will “time stamp” a cell.

How Excel Stores Time

While you can Format Time in a variety of ways, Excel must be able to recognize and store Time entries as Numeric entries! This means that correctly entered times align to the right-side of the cell. Time values are stored as a “decimal part of one” day. For example, 12:00 PM (Noon) is stored as 0.50 – 50% of the day has elapsed

Shop at My Secure Online Website

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – to view all of the resources that I offer you to improve your Excel skills.

Watch Tutorial in High Definition

Click on this link to watch this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

How to Create a Series of 30 Minute Intervals in Excel [ 6:22 ] Play Now | Play in Popup | Download (2689)
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June 24, 2012 Leave a Comment

How to Create Hyperlinks in Excel

Hyperlink Dialog Box in ExcelOne of my viewers – Ben from the UK – wrote to tell me that he needs to learn how to create Hyperlinks in Excel in preparation for a job interview this week. He asked me that, since he could not find a decent YouTube video on this topic, to create a tutorial demonstrating ow to create Hyperlinks in Excel.

Hey, in these tough economic times, I am happy to help as many people as I can. However, given my time constraints – and, my need to make a living from my video resources – I invite you to purchase one or more of my many resources on my secure online shopping website – http://shop.thecompanyrocks.com

Topics Covered in this Excel Video Tutorial

In this video tutorial, I demonstrate how to:

  • Create a simple Hyperlink to another worksheet in your Excel workbook
  • Create Hyperlinks that “Return you” to your main “Dashboard” worksheet
  • Hyperlink to other programs – e.g. PowerPoint
  • Create hyperlinks that direct a viewer to send you an E-Mail message
  • Hyperlinks to websites

I am the first to admit that the Insert / Edit Hyperlinks Dialog Box is confusing and “too busy” for my tastes. However, in this video tutorial, I demonstrate how to navigate through this Dialog Box and also, how to get te most out of it. For example, how to change the “text displayed” for the Hyperlink while working in the Dialog Box.

Watch  this Video in High Definition

Click here – on this Hyperlink – to watch this video in High Definition on my YouTube Channel – DannyRocksExcels

View this Totorial Now!

Purchase My Resources to improve your Excel Skills

If you are in a similar situation as Ben – where you need to demonstrate specific knowledge of MS Office Programs Skills – why trust your luck? Rather, improve your skills – and your odds for securing a new job or a promotion!

I invite you to purchase one or more of my down-to-earth video tutorials. Visit my secure online shopping website – http://shop.thecompanyrocks.com

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February 10, 2012 Leave a Comment

3 Reasons to Create and Use Named Ranges in Excel Formulas

Use Named Ranges in Formulas

Use Named Ranges in Formulas

In my opinion, there are three reasons to use Named Range references in Excel Formulas:

  1. They are easier to write. Particularly, if you are referencing cells in another worksheet.
  2. They are easier to remember. Using =Sales – Cost of Goods Sold to determine Gross Profit vs. =A1 – B1
  3. They are easier to explain. Especially, if you are sending an Excel Workbook to a client or a colleague.

Creating Named Ranges in Excel

In this tutorial, I demonstrate two methods for creating a named range:

  1. Select the cells in the range and then type the name in the “Name Box” in the Upper Left Corner of the worksheet.
  2. Select both the cell with the “Name” and the adjacent cells for the range. Then use the Keyboard Shortcut Ctrl + Shit + F3 to open the Create Names from Selection Dialog Box

Remember that all Named Ranges MUST begin with a Letter or an Underscore and they CANNOT contain any Spaces!

Paste Named Ranges into Formulas

If you are using Excel 2007 or Excel 2010, you can take advantage of Formula AutoComplete to quickly and accurately include named ranges in your formulas. In ALL versions of Excel you can use the F3 Keyboard Shortcut to open the Paste Names Dialog Box and select the named range that you wish to paste into your formula.

Additional Resources for Excel

I invite you to visit my secure online shopping website – http://shop.thecompanyrocks.com – where you can preview all of the resources that I offer you.

Watch Tutorial in High Definition

Follow this link to watch my Excel Video in High Definition. My YouTube Channel – DannyRocksExcels – has received over 1 million views!

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February 2, 2012 Leave a Comment

The Basics for Creating and Copying Formulas and Functions in Excel

Relative and Absolute Cell References

Relative and Absolute Cell References

Formulas and Functions are the “core elements” of Excel. It is vital that you have a solid grounding in understanding how formulas and functions work; especially when you need to copy and paste them into other cells.

Relative and Absolute Cell References

When you use Relative Cell References – the default setting in Excel – the Row numbers and Column letters adjust automatically when you copy and paste a formula.

There are, however, situations where you need to “freeze in place” part of an Excel Formula. For example, you need to “freeze” or use an Absolute Cell Reference to the cell with “Total Sales,” when creating and copying a formula to determine Product Sales as a Percentage of Total Sales.

Copying Excel Formulas

In this tutorial, I demonstrate two methods for copying and pasting formulas and functions:

  • Standard Practice is to select the cell with the formula and use the Ctrl + C Keyboard Shortcut to place the formula cell on the Excel clipboard. Then, after selecting the destination cell(s), use the Ctrl + V Keyboard Shortcut to paste the formula in the new location(s)
  • AutoFill Tool.If you are copying the formula cell into adjacent cells, use the AutoFill tool to do this quickly and accurately!

Tips that You May Not Know

In my experience, many Excel veterans are not familiar with these tips and tricks which I demonstrate in this tutorial:

  • The Ctrl + ~ (tilde) Keyboard Shortcut to “toggle” the Show Formulas view for the active Excel Worksheet.
  • The Alt + Enter Keyboard Shortcut to automatically use the =SUM() Function – for adjacent cells.
  • The F4 Key to automatically add Absolute Cell Reference when creating or editing a formula. For example, converts A1 to $A$1.

Learn More Excel Tips and Tricks

50 Best Tips for Excel 2007

50 Best Tips DVD-ROM

If you enjoy the tips and techniques that I demonstrate in this lesson, then you will really benefit from purchasing my best-selling DVD-ROM, “The 50 Best Tips for Excel 2007.” You can learn more about the resources that I offer by visiting my secure online shopping website – http://shop.thecompanyrocks.com

Watch Tutorial in High Definition

Follow this link to view this Excel tutorial in High Definition on my YouTube Channel – DannyRocksExcels

Play Video Now

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December 9, 2011 Leave a Comment

Excel Keyboard Shortcuts for Navigating Between Cells, Worksheets, Documents and Programs on your Computer

Excel Keyboard Shortcuts

Excel Keyboard Shortcuts

This is the latest installment in my series of Video Tutorials for Keyboard Shortcuts in Excel. This time the focus is on Keyboard Shortcuts for Navigating between:

  • Cells in a worksheet. For example, to move to the last “occupied” cell ( a cell with data) in a column or row
  • Worksheets in the active Workbook
  • Other Excel workbooks or documents that are open on your computer
  • Other programs that are open on your computer

Links to Other Videos in Keyboard Shortcuts Series

Here is the link that will take you to the other Video Tutorials that I have created for Excel Keyboard Shortcuts.

Download the Complete – FREE –  “Chart of Popular Keyboard Shortcuts for Excel.”

There are two ways for you to download – for FREE – My “Chart of Popular Keyboard Shortcuts for Excel:”

  1. Click here to download this – for FREE – at my new, secure online shopping website.
  2. Click here to download this – for FREE – from my Exclusive Membership Content page.

Watch Tutorial in High Definition on YouTube

Follow this link to view this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

YouTube Tutorial for Excel Keyboard Shortcuts

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December 4, 2011 Leave a Comment

How to SUM Values in One Field Based on Criteria from Multiple Fields in Excel

SUMIFS and DSUM Functions

SUMIFS and DSUM Functions

The new SUMIFS() Function was introduced in Excel 2007. With SUMIFS, you can sum the values in one field based up criteria that comes from multiple fields. This is a very valuable Function.

SUMIFS Function

The key to understanding SUMIFS, is that you “pair” a criteria range with the criteria for that range. As you watch my tutorial, the importance of this concept will become clear to you.

DSUM Function

If you are using – or need to create workbooks that are compatible with – older versions of Excel – e.g. Excel 2003, you can use the DSUM Function to achieve the same results. The DSUM belongs to the Database Functions set in Excel.

Use Named Cell Ranges in Formulas

I highly recommend that you learn how to create – and then use – named cell references in your Excel Formulas and Functions. In this tutorial, I show you how to do this. Once you have created a named cell reference, you can use the F3 Keyboard Shortcut to show a dialog box that lists all of the named Ranges that you can post into your formulas. This will save you time and help to ensure accuracy in your formulas – especially when you cop a formula to another location.

Bonus: Create Drop-down Menu with Data Validation

When using Multiple Criteria, I like to be able to select my criteria values from a drop-down list. In this lesson, I demonstrate how to do this using Data Validation in Excel.

Learn More Excel Tips

I invite you to visit my new, secure, online shopping website – http://shop.thecompanyrocks.com. Here, you can learn more about the tips on my best-selling DVD-ROM, “The 50 Best Tips for Excel 2007.”

 

Watch Video in High Definition

Here is the link to view this Excel Tutorial in High Definition on my YouTube Channel – DannyRocksExcels

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May 30, 2011 5 Comments

New Keyboard Shortcuts for Paste Special in Excel 2010

Content Key on Keyboard

Content Key on Keyboard

In Excel 2010, you can now use special keyboard shortcuts to control your Paste Special Options – e.g. Paste Values Only, Transpose, Paste Link, Paste Formatting, etc.).  There is a new technique to learn, however, before you can become proficient with these keyboard shortcuts in Excel 2010. Let me demonstrate.

Live Preview for Paste Special in Excel 2010

In my previous video tutorial, I demonstrated how to take advantage of this great new feature – “Live Preview for Pasting” – in Excel 2010. Click here to watch that video.

Two Ways to Use Keyboard Shortcuts to Paste Special in Excel 2010

  1. Press and Release the Ctrl Key, then press the “letter key” for the shortcut.
  2. Press the “Context Key” on your keyboard (to the right of the Space-bar; between the Alt & Ctrl keys) and then press the “letter key” for the shortcut.

Each of these techniques is easier to explain through a video demonstration than to write out the instructions. So, I encourage you to watch my video if you want to learn these new techniques for Excel 2010!

Learn More Paste Special Options

Main Menu Essential Skills for Excel

Main Menu for “9 Essential Excel Skills”

On my latest DVD-ROM, “Nine Essential Skills for Excel 2010,” I go into greater detail about the many ways that you can use Paste Special. This IS one of the 9 Essential Skills that I have identified. Follow this link to learn more about the 4 hour training video. The DVD-ROM includes 25 individual video tutorials, a 29-page instructional manual,  and the Excel 2010 Practice Files that I used while filming the videos.

Learn about all of the training resources that I offer at my secure online shopping website – http://shop.thecompanyrocks.com

Watch Video in High Definition on YouTube

Follow this link to watch this video tutorial in High Definition on my YouTube Channel – DannyRocksExcels.

New Keyboard Shortcuts for Paste Special in Excel 2010 [ 8:39 ] Play Now | Play in Popup | Download (2790)
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