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October 21, 2012 1 Comment

Essential Excel Skill #3: Creating and Using Named Cell Ranges in Excel

Essential Skill #3 - Using Named Cell Ranges

Essential Excel Skill 33 – Using Named Cell Ranges

I believe that there are two main reasons to create and use Named Cell Ranges in Excel”

  • They make great Navigational Bookmarks – to quickly move to a specific location in your workbook
  • Using Named Cell Ranges in Excel Formulas make the formula:
    • Easier to Write
    • Easier to Explain – to others
    • Easier to Understand – when you need to edit it or copy it.

9 Essential Excel Skills

My latest Excel Video Training Resource: “9 Essential Excel Skills,” contains 4 hours of focused video training. There are a total of 25 individual video tutorials in the resource.

Here, in this lesson, I demonstrate several of the tips and techniques that I present in Essential Skill # 3. I show you how easy it is to create and use Named Cell Ranges in Excel Formulas and Functions.

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How to Create and Use Nammed Cell Ranges in Excel [ 8:13 ] Play Now | Play in Popup | Download (4615)
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February 10, 2012 Leave a Comment

3 Reasons to Create and Use Named Ranges in Excel Formulas

Use Named Ranges in Formulas

Use Named Ranges in Formulas

In my opinion, there are three reasons to use Named Range references in Excel Formulas:

  1. They are easier to write. Particularly, if you are referencing cells in another worksheet.
  2. They are easier to remember. Using =Sales – Cost of Goods Sold to determine Gross Profit vs. =A1 – B1
  3. They are easier to explain. Especially, if you are sending an Excel Workbook to a client or a colleague.

Creating Named Ranges in Excel

In this tutorial, I demonstrate two methods for creating a named range:

  1. Select the cells in the range and then type the name in the “Name Box” in the Upper Left Corner of the worksheet.
  2. Select both the cell with the “Name” and the adjacent cells for the range. Then use the Keyboard Shortcut Ctrl + Shit + F3 to open the Create Names from Selection Dialog Box

Remember that all Named Ranges MUST begin with a Letter or an Underscore and they CANNOT contain any Spaces!

Paste Named Ranges into Formulas

If you are using Excel 2007 or Excel 2010, you can take advantage of Formula AutoComplete to quickly and accurately include named ranges in your formulas. In ALL versions of Excel you can use the F3 Keyboard Shortcut to open the Paste Names Dialog Box and select the named range that you wish to paste into your formula.

Additional Resources for Excel

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Watch Tutorial in High Definition

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August 17, 2008 3 Comments

Keyboard Shortcuts – Part 2 – The Function Keys

We continue our series of lessons on Excel Keyboard shortcuts. In this video training, I demonstrate how each of the 12 Function keys serve as shortcuts.


The keyoard shotcuts that I use most frequently are:

  • F2 – to activate “in-cell” editing. Double-clicking a cell does the same thing – your choice!
  • F3 – To “paste a name” into a formula. (Of course you must have already created or defined named cells, ranges and constants for this to work.)
  • F5 – To go to any cell reference or named range. Explore the “Special” dialog box to “Go to” e.g. cells containing specific types of formulas – a great auditing feature!
  • f7 – To spell check you spreadsheet – great shortcut!
  • F11 – To insert a chart on a new worksheet with a 1-key shortcut. You can edit the chart once it is created.
  • F12 – Brings up the File, “Save As” dialog box – not many people know this shortcut.

Find the Excel Video Training Lesson that you want – Index to all Excel Topics

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